When I started my wedding business years ago, I quickly learned how much there is to do when you are an entrepreneur on your own. Sure, it is easy to hire help to share the load but when you are just starting out, you want to hold on to every single dollar! The first thing I did was to write down every single task that I needed to do for my business. After that not so easy exercise, I started to create my own systems of being more productive.
While these systems were initially intended for my entrepreneurial life, the systems or "hacks" can also be applied in the home or other aspects of your life. Here are some of my tried and true systems that work for me:
WRITE A TO-DO LIST THE NIGHT BEFORE
Clear your mind for bed and get started on the right foot the next day. You don't have to waste time thinking - what do I need to do today? Everything is all planned out for you.
WORK AT YOUR OPTIMAL HOURS
The times you are most alert should be saved for important or tasks that requires a lot of brain power. Towards the end of the day, if your energy levels start to dip, do tasks that doesn't require a lot of concentration or energy, for that matter. Mundane tasks are probably best saved for this time.
RESPOND TO ALL EMAILS ONCE A DAY
I don't respond to emails right away. I might scan to see what has come in but I don't respond to them unless the subject indicates something urgent. Responding throughout the day is a huge waste of time and an easy way to allow your mind to wander. Depending on when the email is sent, it might get a response in 23 hours or 2 hours. The goal here is to do the same task once.
GROUP SIMILAR TASKS TOGETHER
Once you list out all the tasks you need to do as an entrepreneur, you quickly realize so many of the tasks are repetitive or similar. Batch these together, such as, taking all the pictures you need for your blog for the entire month. Scheduling all your posts for the next couple of weeks. Setting up all your meetings in one day, back to back, in one location. By doing the same similar tasks, you are also saving time from having to switch your mind (and focus) back and forth.
FIND POCKETS OF TIME
If you think about all the little pockets of time that can be used more effectively, you will be surprised how much more you can do. For example, when I get ready in the morning, drive, or waiting at a medical appointment, I listen to a podcast. Super easy way to learn a bit more. Recently, I started talking to people when I am driving too. These don't have to be business related calls but great way to reconnect with other busy people.
DO SMALL TASKS RIGHT AWAY
Just get it done, already. Don't even bother writing it done on your to-do list only to cross it off 15 minutes later. If it takes you five minutes to complete, just do it.
What hacks or systems do you use to get more done? Please share in the comments!! I always want to know better and faster ways to complete tasks!
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